Nectar launches changes
in exam system
JIANG ALIPO
Daily News
LAST week the National Examination Council of Tanzania (NECTA), launched a system aimed at revolutionising the way future candidates would apply and registered for exams. Staff Reporter JIANG ALIPO, digs deep into the system…
THE system that would be used by National Examination Council of Tanzania to manage and supervise exams country-wide has been identified and would then be called the 'Comprehensive Examination Information System (EMIS)'.
According to the National Examination Council of Tanzania Executive Secretary, Dr Joyce Ndalichako, it is designed to help promote efficient running of examinations, the task that has been faced with many challenges, especially in the registration process.
She says the system allows the body to process scheduled exams, types, series and related events like exams’ slips deliveries as well as whatever period the exam has been set out. The secretary says the system has three elements that support the comprehensive management of exams for Necta stakeholders and goes on to illustrate that one of them is the web-based system for Online Candidate Registration.
In her explanation, the web based application system will enable future candidates of the council’s exams, both private and school candidates, to register for their exams online, adding: “School managers like headmasters/mistresses, academic masters, will register their school candidates in batches using the Microsoft Excel.
“The user friendly system allows registration to be done at any time and it makes the process of submitting information to Necta easier and faster.” Dr Ndalichako went on to say that the system also reduces registration errors when one wants to secure the candidate’s registration.
The second element is the window-based system for Registration and Examination Process (REP), which is for internal use by the Necta staff during exams processing period. Here she adds that the system can be accessed only through Necta’s local area networks across different departments.
Finally, Dr Ndalichako mentions the last element as the Short Message Services (smsNECTA), which enable the candidate or school managers to access related examination information such as registration status and examination results vie e-mails or mobile phones.
She told the Minister for Education and Vocational Training, Prof Jumanne Maghembe, who launched the system that one of the challenges the council faced was caused by the candidates filling their previous exam information with many errors.
The secretary said the challenges experienced include candidates registering in exam centers that are not registered by the council, registration forms delaying to reach the council and miscommunication between the candidates and the council. “The whole process of verifying the information, then replying the candidate on their registration status, where sometimes the candidate was informed that he/she did not qualify reach too late.
“Now candidates are able to get feedback of their status of registration immediately, as they would be informed via e-mails, auto-reply service and messages though their mobiles. Thus the candidate can be assured whether they are registered or not instantly,” she explained.
Dr Ndalichako also said that the system will simplify the registration exercise, as it reduces the errors and time used to verify a candidate’s information, as that is done by the system itself and not manually. She added: “It will also erase the chances of repeating the numbers and names of the candidates, as it enables candidates to add initials when registering.”
Through the system, the examination council will also be able to know registration statistics at any time needed, thus making it not difficult to plan such as examination budgets. Necta is optimistic that the Comprehensive Examination Information System (EMIS) will bring about better implementation of its duties, as it is an important step towards eliminating registration nuisances that have been faced by the institute and its clients.
THE system that would be used by National Examination Council of Tanzania to manage and supervise exams country-wide has been identified and would then be called the 'Comprehensive Examination Information System (EMIS)'.
According to the National Examination Council of Tanzania Executive Secretary, Dr Joyce Ndalichako, it is designed to help promote efficient running of examinations, the task that has been faced with many challenges, especially in the registration process.
She says the system allows the body to process scheduled exams, types, series and related events like exams’ slips deliveries as well as whatever period the exam has been set out. The secretary says the system has three elements that support the comprehensive management of exams for Necta stakeholders and goes on to illustrate that one of them is the web-based system for Online Candidate Registration.
In her explanation, the web based application system will enable future candidates of the council’s exams, both private and school candidates, to register for their exams online, adding: “School managers like headmasters/mistresses, academic masters, will register their school candidates in batches using the Microsoft Excel.
“The user friendly system allows registration to be done at any time and it makes the process of submitting information to Necta easier and faster.” Dr Ndalichako went on to say that the system also reduces registration errors when one wants to secure the candidate’s registration.
The second element is the window-based system for Registration and Examination Process (REP), which is for internal use by the Necta staff during exams processing period. Here she adds that the system can be accessed only through Necta’s local area networks across different departments.
Finally, Dr Ndalichako mentions the last element as the Short Message Services (smsNECTA), which enable the candidate or school managers to access related examination information such as registration status and examination results vie e-mails or mobile phones.
She told the Minister for Education and Vocational Training, Prof Jumanne Maghembe, who launched the system that one of the challenges the council faced was caused by the candidates filling their previous exam information with many errors.
The secretary said the challenges experienced include candidates registering in exam centers that are not registered by the council, registration forms delaying to reach the council and miscommunication between the candidates and the council. “The whole process of verifying the information, then replying the candidate on their registration status, where sometimes the candidate was informed that he/she did not qualify reach too late.
“Now candidates are able to get feedback of their status of registration immediately, as they would be informed via e-mails, auto-reply service and messages though their mobiles. Thus the candidate can be assured whether they are registered or not instantly,” she explained.
Dr Ndalichako also said that the system will simplify the registration exercise, as it reduces the errors and time used to verify a candidate’s information, as that is done by the system itself and not manually. She added: “It will also erase the chances of repeating the numbers and names of the candidates, as it enables candidates to add initials when registering.”
Through the system, the examination council will also be able to know registration statistics at any time needed, thus making it not difficult to plan such as examination budgets. Necta is optimistic that the Comprehensive Examination Information System (EMIS) will bring about better implementation of its duties, as it is an important step towards eliminating registration nuisances that have been faced by the institute and its clients.
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